About FileShredDocument Shredding
Document Shredding
Policy
We will help you implement an effective Information Destruction Program that will meet regulatory compliance.
Implementing an information destruction program in your company is not only essential, but it is required by federal and state laws. Every data protection regulation in the United States requires that businesses and organizations train employees to protect individuals, clients, and employees’ private information even when the documents are no longer needed.
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What you need to know to stay compliant:
Written Policy & Employee Training
The regulations require that you have a written Information Destruction Policy that every employee is trained on, and you must have signed verification from each employee that they have received a copy of the policy and received the required training. It goes further to require that every employee have an annual policy refresher and be retrained if there have been any changes in the document shredding policy.
Training Protects Your Business
According to government officials, organizations that properly train employees to protect private information will not be fully responsible if an employee acts contradict the document shredding policy they have been trained on. The only time an organization will be responsible for any violation of a regulation is when they cannot demonstrate they have provided the proper policy training in advance.
Regulatory Compliance Checks
At any time, a state officer may walk into your office and ask to see your written information destruction policy and the signed employee verifications of training. If you are not compliant, you could face stiff penalties and fines.
Why Training Matters
Privacy laws have made training a legal requirement because it works. Employees who have been trained understand the importance of protecting private information and the necessity to comply with the firm’s destruction policy and procedures.
Effortless Employee Information Destruction Training
At FileShred, we’ve simplified the Employee Information Destruction Training Program to save time without compromising its effectiveness or compliance. ith this straightforward process, compliance is simple and achievable for any organization. Here’s how it works in four easy steps:
Give FileShred a call today and we can get you on your way to having an effective and compliant Information Destruction Program in place.
1
Watch the Training Video
Employees start with a 14-minute video explaining the importance of secure document destruction and its role in safeguarding the organization. The video also emphasizes compliance as a condition of their continued employment.
2
Distribute Written Procedures
Provide employees with a clear, concise document detailing your organization’s specific information destruction procedures. FileShred offers a sample document to get you started, which can be customized and reviewed by your attorney.
3
Employee Verification
Employees must confirm in writing that they’ve watched the video, understand the procedures, and agree to adhere to them as part of their employment terms.
4
Annual Refresher Training
Implement a follow-up system to ensure annual refresher training for all employees. Each session requires written verification to maintain compliance and reinforce the importance of secure document handling.
Having a document shredding policy in place with employee training and a “Shred-All” policy will practically eliminate the chance of a potentially devastating security breach or violation of any privacy laws. Employees no longer have to waste time with reviewing documents to decide if they should or should not be shredded. All employees have to know is that any document that has outlived its usefulness is going to be deposited in a security container and shredded.
NAID AAA Certified &
i-SIGMA Member
FileShred is proud to be NAID AAA Certified and an active member of i-SIGMA, the global trade association for secure information destruction. NAID AAA Certification ensures that our shredding processes meet the highest standards for data security, compliance, and environmental responsibility. This certification reflects our commitment to maintaining the integrity and confidentiality of your sensitive information throughout the destruction process. Trust FileShred for secure, certified document destruction you can rely on.
Secure Your Confidential Information Today!
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