Shredding Services For Schools, Colleges & Universities
When schools and universities need document shredding solutions they have an easy alternative, FileShred. With one call they can get a quote and set up their document destruction service for when they prefer to have it done.
What Is FERPA
FERPA stands for the Family Educational Rights and Privacy Act. It is a federal law in the United States that was enacted in 1974 and is designed to protect the privacy of student education records. FERPA applies to all educational institutions that receive federal funding, which includes virtually all public schools and many colleges and universities. When it’s time to dispose of education records, it’s crucial to do so securely. Shredding is a common method for destroying paper records to render documents into small, unreadable pieces to ensure the protection of sensitive information.
Schools, A Wealth Of Information
All educational institutions collect and maintain large amounts of data about their students in order to provide educational services. Some data, like students’ transcript information, may need to be preserved indefinitely. Other student information will need to be preserved for a prescribed period of time to comply with legal or policy requirements governing record retention, then will need to be destroyed once those time periods have elapsed.
Shredding Options For Schools
One-Time Shredding
One-time shredding refers to the process of securely destroying sensitive or confidential educational documents and materials only when you need to. This service is used by schools and organizations that accumulated paper documents at varying rates or prefer to do an annual or end of semester file purges.
Scheduled Shredding
Scheduled shredding refers to a process where you establish a regular, pre-planned schedule for the destruction of educational documents. This practice is often used by schools that have a higher volume of paper to securely dispose of. Locked collection containers are provided for staff to discard documents in. Then FileShred will come on an ongoing basis to empty each container and shred the contents.
Schools Need Shredding Services For Several Important Reasons:
Privacy and Data Protection: Schools handle a significant amount of sensitive information, including student records, employee data, and financial documents. To comply with data protection laws (such as the Family Educational Rights and Privacy Act in the United States), it’s crucial to securely dispose of these records to prevent unauthorized access and potential breaches.
Confidentiality: Maintaining the confidentiality of student and employee information is essential. Shredding services ensure that confidential documents are destroyed beyond recognition, reducing the risk of identity theft or privacy breaches.
Legal Compliance: Many regions have specific regulations governing the disposal of sensitive documents. Failure to comply with these regulations can result in fines and legal consequences. Shredding services help schools remain compliant with these laws.
Reduce Liability: Improperly discarded documents can lead to legal liabilities if they contain sensitive information that is later misused. Shredding documents eliminates this risk and protects the school from potential legal issues.
Space Management: Over time, schools accumulate a large volume of documents, taking up valuable storage space. Shredding services can help schools free up space and reduce clutter by securely disposing of unneeded records.
Environmental Responsibility: Professional shredding services recycle the shredded paper, contributing to environmental sustainability. Recycling paper helps reduce the overall carbon footprint of the school.
Cost-Effective: Outsourcing shredding services can be cost-effective compared to handling shredding in-house. It saves schools the expense of purchasing and maintaining shredding equipment, as well as the labor required for document destruction.
Time-Saving: Shredding large quantities of documents manually can be time-consuming. Professional shredding services are efficient and can handle large volumes of documents quickly.
Security: Shredding services use industrial-grade equipment to ensure documents are shredded into tiny pieces that are nearly impossible to reconstruct. This level of security is not achievable with office shredders.
Peace of Mind: Knowing that sensitive information is being securely destroyed by professionals provides peace of mind for school administrators, staff, students, and parents.
In summary, schools require shredding services to protect sensitive information, maintain legal compliance, reduce liability, free up space, and promote environmental responsibility. These services offer a convenient and secure way to manage document disposal while ensuring the confidentiality of sensitive data.
Call FileShred Today!
CONVENIENT & EASY
Our team is here to guide you through the process, consulting closely with you to ensure all of your paper shredding and document destruction needs are met.
30+ YEARS EXPERIENCE
No other document destruction service in the Hartford area can match our experience, and we rely on our unparalleled expertise to bring you the very best in shredding.
CUSTOMER FOCUS
Our customers aren’t just numbers to us. We actively build relationships with each customer, helping us address each unique challenge you may be facing.
