Most businesses know they need to shred confidential documents. But there’s another question that may be even more important:
What company does your shredding?
When you hire a shredding company, you are trusting them with some of the most sensitive information your business handles. That may include customer records, employee files, financial documents, medical information, tax records, contracts, account numbers and other confidential information.
Simply putting those documents into a locked container doesn’t make the information secure. You need to know what happens to your documents after they leave your hands — and who is responsible for destroying them.
Do You Know Who Is Actually Shredding Your Documents?
It’s easy to assume that every shredding service works the same way. They don’t.
Some companies collect documents and transport them somewhere else for destruction. Others may subcontract portions of their service. Depending on the provider and service, your documents could potentially pass through multiple steps before they are actually destroyed.
That’s why businesses should understand the entire chain of custody.
Ask your shredding provider:
- Who actually performs the shredding?
- Where are my documents destroyed?
- Can I witness the destruction?
- How are employees screened?
- What happens to my documents between collection and destruction?
- Will I receive a Certificate of Destruction?
- Does the company maintain recognized security and operational standards?
If your shredding company can’t provide clear answers, it may be time to reconsider who is handling your confidential information.
FileShred Shreds at Your Location
At FileShred, we believe one of the easiest ways to eliminate uncertainty is to destroy your documents before we leave your property.
Our mobile shredding trucks come directly to your home, office or facility. Your documents are placed into our secure shredding bins and moved to our truck. The automated system lifts the bin and empties the documents directly into the industrial shredder.
Your documents are shredded right there at your location.
You can even watch the shredding process using the viewing system on our truck.
There’s no wondering when your documents will eventually be destroyed. They are destroyed before our truck leaves.
Know Who You Are Trusting With Your Information
Choosing a shredding company shouldn’t be based on price alone.
Think about what could be contained in just one box of old business records: Social Security numbers, employee information, customer addresses, bank account information, credit card information, medical information or confidential business records.
Now multiply that by 10, 50 or 100 boxes.
That is a tremendous amount of sensitive information to hand over to another company.
FileShred is NAID AAA Certified, which means our operations are subject to strict requirements designed for secure information destruction. Our employees are screened, and we follow established procedures for handling and destroying confidential materials.
After your shredding service is completed, we also provide a Certificate of Destruction for your records.
Due Diligence Matters
Businesses have a responsibility to take reasonable precautions when disposing of confidential information.
Hiring a professional shredding company is part of that process, but don’t stop there. Do some homework on the company you are trusting.
How long have they been providing shredding services? Are they properly insured? Are their employees screened? Do they have appropriate security procedures? Can they explain exactly what will happen to your documents?
A professional shredding provider should welcome those questions.
Local Service Without the Hassle
FileShred provides one-time and ongoing document shredding services for businesses, organizations and residents throughout Connecticut and the Springfield, Massachusetts area.
We make the entire process simple.
Call us, tell us approximately how much paper you have, and we’ll explain your options and provide a quote. You choose the service date that works for you, Monday through Saturday.
When our truck arrives, we do the work. If your documents are stored in a basement, upstairs office, storage room or another part of your facility, our team can remove them and bring them to the shredding truck.
There’s no need to remove staples, paper clips, folders or many common fasteners before we arrive.
And unlike companies that add multiple surcharges and unexpected fees, FileShred believes in straightforward pricing.
Maybe It’s Time to Ask: Who Does Our Shredding?
If you are responsible for your company’s confidential information, don’t assume your current shredding arrangement is the best option simply because you’ve been using the same provider for years.
Ask questions.
Find out exactly who is doing your shredding, where it’s being done and how your information is protected.
And if you don’t like the answers, give FileShred a call.
Whether you need to destroy a few boxes, hundreds of boxes or establish an ongoing shredding program, we can help.
FileShred makes secure document destruction simple: we come to you, we shred at your location, and you can watch it happen.
Need shredding? Call FileShred at 860-261-9595 and find out how easy professional on-site document shredding can be.
