There is no secret that Connecticut is growing, and as it continues to grow, businesses in the state must take extra precautions to protect their data. With more people moving into the area, the risk of a data breach increases.
We’ve compiled a series of tips to help organizations secure their documents. No matter what methods your organization uses to protect documents, implementing an extra step of security is always a better idea.
What Is Document Security?
Document security is the process of protecting documents from unauthorized access. Document security is important for businesses of all sizes, as it can help prevent data breaches and protect sensitive information.
How Does Document Security Work?
There are several ways to secure documents. Physical security measures, such as locked filing cabinets, can help to prevent unauthorized access to documents. Digital security measures, such as password-protected files, can also help to protect documents from unauthorized access. In addition to these measures, businesses should also have a document destruction policy in place. This policy should specify how and when documents should be destroyed.
Below are some helpful tips for document security:
Shred Documents Regularly
Businesses should shred documents regularly. Scheduled document shredding services are a convenient and effective way to protect your data. A document destruction service will pick up your documents and destroy them according to your specifications. This can be done on a weekly, bi-weekly, or monthly basis. By using shredding services, you won’t have to worry about your information being used against you.
Use Strong Passwords
In addition to shredding documents, businesses should also use strong passwords to protect their data. Strong passwords are at least eight characters long and contain a mix of upper- and lower-case letters, numbers, and symbols. Using strong passwords is one of the best ways to protect your data from unauthorized access.
Establish Document System Management
Establish guidelines for what kinds of files team members can exchange both inside and outside the company. Setting permissions for other users who will be accessing the organization’s papers requires caution on the part of team members. And creating a secure document storage environment will also help you protect information from falling into the wrong hands.
What Documents Should Be Shredded?
Any document that contains sensitive information should be shredded. This includes financial documents, medical records, and any other document that could be used to commit fraud or identity theft. Shredding these documents helps to protect your customers’ and employees’ privacy and helps to prevent data breaches.
Hard Drive Destruction
Shredding documents is not the only thing you can do; you can also shred outdated computer hard drives. Hard-drive destruction is the process of physically destroying a hard drive so that it can no longer be used. Hard drive destruction is an important step in protecting your data from being accessed by unauthorized parties.
Document Security Policy
Finally, the last thing that needs to be done is to create a document security policy and inform your employees. Prepare instructions on how your company will implement document security and what your employees need to do.
Additionally, by educating team members on the importance of document security, you may increase their motivation to adhere to the rules and safeguard the company’s records.
How To Protect Your Documents With Fileshred
Companies in all industries can benefit from FileShred’s quick, easy, affordable, and secure business document destruction services as soon as tomorrow. We offer one-time shredding and recurring options. Our services for corporate clients are available throughout Connecticut.
Give us a call at (860) 261-9595, or simply fill out the form on our website to get a quote today! We’re here to answer any questions you may have.