Business Shredding

HITECH Shredding Services

Effortless Compliance for Protected Health Information with FileShred's Expertise

FileShred Has The Expert Knowledge, Experience And Resources To Make Your Compliance With The Destruction Of Protected Health Information Easy. The Health Information Technology for Economic and Clinical Health Act (HITECH Act) was signed into law in 2009, but was not fully incorporated into practice until 2014. This act strengthens HIPAA regulation. It states that HIPAA covered entities must provide notification in the case of breaches of “unsecured Protected Health Information” (PHI). This regulation also requires covered entities to insure that their vendors also known as business associates fully comply with HIPAA HITECH provisions.

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Here is how FileShred can HELP

  1. FileShred is NAID AAA Certified which means hiring FileShred makes you compliant with the business associate due diligence requirement.
  2. FileShred’s owners are CSDS, Certified Secure Destruction Specialist which means we are authorized to help you develop a Written Information Destruction Policy.
  3. FileShred can provide you with a sample Business Associate’s Agreement (BAA) or sign your BAA as long as it incorporates the necessary provisions required by ARRA/HITECH regulation.
  4. The HITECH Rule requires you have documented proof of secure destruction of PHI. We provide certificates of destruction of your documents, hard drives, microfilm, micro fiche and other types of recorded media.

Here is how our HITECH Shredding Services works

  1. FileShred provides One-time or Ongoing HITECH compliant information destruction services that is flexible, reliable, and cost-effective. The frequency of service is up to you.
  2. With an ongoing shredding service we provide your healthcare facilities with free locking document disposal containers that will protect PHI until they are shredded. The containers are provided in sufficient quantities for your staff to have convenient access to them.
  3. We offer convenient schedules that suit your needs such as weekly, bi-weekly, every four weeks or monthly.
  4. We have a fleet of the most advanced shredding trucks in the industry that will come to your location to destroy your protected health information onsite.
  5. Our Information destruction service staff is well trained, background checked, drug tested, bonded and insured so your PHI is always handled in the most secure and professional way possible.
  6. Every HITECH service we provide is documented with a work order that demonstrates the chain of custody with the destruction of your PHI.
  7. We provide you with a Certificate of Destruction for each shredding service we provide. This will verify your patient information was completely and confidentially destroyed in accordance with NAID Certified specification and the HIPAA HITECH Privacy Rule.

Business Associates and HIPAA Compliance

The legislation makes business associates directly responsible for adhering to HIPAA’s privacy and security requirements, including facing penalties for any violations. The HITECH Law further mandates that business associates must notify the covered entity they service in the event of a data breach. This ensures accountability and reinforces the importance of secure data handling practices.

Enforcement and Safeguards for Protected Health Information (PHI)

State Attorney General offices are authorized to enforce HIPAA, with penalties ranging from $25,000 to $1.5 million per violation. Healthcare providers, regardless of size, must develop and implement policies to safeguard PHI, including a Written Information Protection Plan. Employees must be trained on the plan, confirm their training in writing, and follow approved destruction methods for PHI, such as shredding medical documents. When outsourcing shredding services, covered entities must enter into a Business Associate’s Agreement with the vendor to ensure compliance with ARRA/HITECH regulations.

Choose NAID AAA Certified to be Compliant

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FileShred is proud to be NAID AAA Certified and an active member of i-SIGMA, the global trade association for secure information destruction. NAID AAA Certification ensures that our shredding processes meet the highest standards for data security, compliance, and environmental responsibility. This certification reflects our commitment to maintaining the integrity and confidentiality of your sensitive information throughout the destruction process. Trust FileShred for secure, certified document destruction you can rely on.

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