Unfortunately today data breaches and identity theft are common occurrences and safeguarding sensitive and confidential information has never been more critical. Whether you’re a business owner, a government agency, or an individual, the secure disposal of confidential documents is a fundamental aspect of data security. While there are various methods of document destruction, onsite shredding stands out as one of the most secure options. In this blog, we will explore why onsite shredding is the safest place to have your documents shredded.
1. Chain of Custody Assurance:
One of the most significant advantages of onsite shredding is the assurance of a secure chain of custody. When you choose an onsite shredding service, a reputable company, like FileShred, will send trained professionals to your location. This means that your confidential documents never leave your premises until they are completely destroyed. This eliminates the risk of mishandling or unauthorized access to your sensitive information during transportation.
2. Immediate Destruction:
Onsite shredding offers the benefit of immediate destruction. As soon as you release your documents to our shredding technicians they are placed in a bin that will be locked. The sealed bin is taken to our mobile unit where it is lifted and emptied into the shredding machine, they are shredded into small, irrecoverable pieces. This real-time destruction process ensures that your information cannot be lost, mishandled or compromised between collection and shredding.
3. Witnessing the Process:
Another key advantage of onsite shredding is that you can witness the entire shredding process firsthand. Our shredding trucks have a viewing screen so you can see your papers going through the cutting blades. This transparency builds trust and provides peace of mind, knowing that your documents are being destroyed as you look on. You can be certain that there has been no mishap with your information before or during the shredding process.
4. Compliance with Data Protection Regulations:
There isn’t a company, organization or individual that does not fall under a privacy law. Many industries have specific data protection regulations, such as Gramm-Leach-Bliley Act (GLB) covering financial institutions and insurance companies or the Health Insurance Portability and Accountability Act (HIPAA) for the healthcare industry. Onsite shredding services comply with these regulations and provide you with a certificate of destruction as proof that your documents were properly disposed of, helping you stay compliant with the law.
5. Customized Shredding Solutions:
Onsite shredding services can be tailored to your specific needs. Whether you have a small batch of documents or a large volume of files, a one-time or ongoing need the shredding process can be adjusted accordingly. This flexibility ensures that your documents are shredded efficiently and securely, without any compromise in quality and convenience.
6. Environmentally Friendly:
Onsite shredding is also an environmentally friendly option. FileShred has trucks with industrial shredders that are designed to destroy documents so the shredded paper can be recycled. By choosing onsite shredding, you can contribute to a more sustainable and eco-friendly document disposal process.
Contrary to the misconception that onsite shredding is more expensive; it is a very cost-effective solution. When you consider the potential costs of in-house shredding equipment, labor, and the risk of data breaches, outsourcing onsite shredding services proves to be a more economical choice in the long run.
Onsite shredding is the safest place to have your documents shredded because it offers a secure chain of custody, immediate destruction, transparency, compliance with regulations, customization, environmental benefits, and cost-effectiveness. When it comes to safeguarding your sensitive information and maintaining the trust of your clients, customers, or stakeholders, choosing onsite shredding is a wise and responsible choice. By doing so, you can ensure that your confidential documents are disposed of securely and professionally, minimizing the risk of data breaches and identity theft.
James Dowse CSDS